Protecting our coaches and children on camp
Firstly, thank you for choosing our ‘LET THEM PLAY’ Holiday Camps, we aim to make each camp your child/children’s favourite part of the school holidays! Our camps offer a variety of sports, games, and themed activities to keep your child active along with art and crafts sessions for their more creative side.
On arrival, check our camp board for information regarding the staff team, camp manager for the day, first aider and the camp mangers number should you need it. If you have any queries throughout your child’s time on camp please don’t hesitate to contact the camp manager.
Sign in & out
Sign in for standard day is between 9am-9:15am. Any children arriving after this time will need to call the camp manager and await entry at our earliest convenience. Please ensure children are not dropped off before this time unless you have booked early drop off 8:30am.
Sign in for early drop off at 8:30am. Children are not permitted to enter the building before this time due to site risk assessments taking place.
Sign out for the standard day is 3pm-3:15pm and 5pm for the late pick up. Due to Covid-19 the group leader will sign to confirm collection. If your child is collected after their sign out time you will be charged £1 per minute, after the first 5 minutes of lateness.
Once children are signed out, we no longer accept responsibility for their wellbeing.
Safety Information
All camp managers hold a valid First Aid qualification and will administer first aid should a child require it. Any accidents will be recorded on an accident form and sent to parents/guardians digitally.
Break & Lunch Times
Each child will need a packed lunch and a drinks bottle (refill stations available).
Camps schedule 2 breaks a day in addition to lunch time, please ensure your child has a suitable snack for these breaks.
Please note we are a NUT FREE camp.
Booking Process
We have undertaken a number of measures when planning for this summer, such as the size of our venues (indoors and outdoors), the size of our bubbles and how to adhere to social distancing. As well as incorporating our families’ expectations. Our ‘LET THEM PLAY’ Multi-Activity Holiday Camp will run from Monday to Friday, with a ‘deep clean’ undertaken at the end of each day.
We will still be able to provide our standard day (9am-3pm), with the added flexibility for early drop off (8:30am) and late pick up (5pm) bookings during the summer.
A minimum days per week is applicable this summer. You’ll be required to book your child in for at least two days in any one week. Please note that days do not need to be consecutive. Individual day bookings will not be accepted. Any individual days booked will be cancelled. We recommend full week bookings but understand this is not always possible.
Bubble system
Camps will run using the bubble/pod system that schools have used so successfully in accordance with government guidelines. Children will not be allowed to change their bubble during their week on camp.
Siblings must be booked into the same bubble. To ensure children enjoy their experience we request that families wishing for children to be grouped with friends to make sure they are booked into the same bubble as children will not be allowed to change once on camp.
Example; When booking you will need to choose which bubble you book your child/children in for that week, so if you book them in the Blue bubble their friends can book on the same bubble as long as space is available.
Bubbles will consist of a maximum of 15 children with the same designated group leader for the week.
Staff Team
Our camps are run by passionate, experienced group leaders. All staff are enhanced DBS checked and First Aid trained as well as trained in child safeguarding procedures. Staff have also taken additional training during COVID-19 such as UK Coaching’s Mental Health Awareness for Sport and Physical Activity and World Health Organisation’s (WHO) Infection Prevention and Control (IPC) for COVID-19.
The camp manager will hold all information regarding our staff team should you require it. Our team are qualified to deliver a number of activities from alternative sports to creative craft sessions to meet the needs of all children on camp. Remember to check our welcome board to see what activities your child/children have been up to each day.
Use of PPE & Cleaning Procedures
During camp, our staff and children will not be expected or advised to wear face masks or other PPE. With the exception of administering first aid, should it be required. Gloves will be worn during signing in/out.
Hygiene and cleanliness on our ‘LET THEM PLAY’ Holiday Camps has always been a top priority, group leaders will ensure regular hand washing throughout that day including at the start and end of each session as well as before and after breaks and lunch. Regular cleaning of touch points and equipment will be completed throughout the day with a deep clean taking place at the end of each day to ensure a virus free environment.
Activities & use of equipment
Every day on camp is different at ‘LET THEM PLAY’ and this summer will be no different. Our themed weeks give children the opportunity to take part in and try over 35 different activities throughout the week. All activities will be adapted in accordance with government guidance.
There is a variety of ways we can run our fun and exciting activities and games safely with minimal equipment and where possible children will have their own. All equipment will be cleaned after each use.
‘Teamwork makes the dream work’ a phrase used by our coaches on camp and this won’t change. Contact may not be allowed during team games, but that doesn’t stop them, we have created ways in which we can run team games giving children the opportunity to work on key social development which is much needed after lockdown.
Registration
Each bubble will have their own designated signing in/out point at the venue which will be communicated the Friday before each camp. Please follow the signs to your designated sign in point. This will allow us to keep the same timings on camp and prevent staggered drop off and pickups.
To maintain social distancing registration will be contactless with your group leader signing in. We ask that parents/ guardians stand 2 metres apart using the floor markings provided.
On your child’s first day on camp contact details will be checked, if a different adult is picking up please send a text to the camp manager with name of the adult and the password (memorable word).
Covid-19 symptoms
Should a child, young person, or staff member in one of our bubbles develop symptoms compatible with coronavirus, in accordance with government guidelines they will be sent home and advised to book a test as soon as possible. They will be required to self-isolate for 7 days unless they test negative. The bubble will be closed until the result of the test has come back, if negative all children and staff will be allowed back on to camp.
Where the child, young person, or staff member tests positive, the bubble will remain closed and those in the bubble as per the government guidance will be asked to self-isolate for 14 days.
This will be a team effort, so we ask if your child or anyone in your household develops COVID-19 symptoms do not send your child/children to camp.
What Covid-19 symptoms should you look out for?
New and continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
Fever or high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature).
A loss or change to your sense of smell or taste – this means you have noticed you cannot smell or taste anything, things smell or taste different to normal.
If you display any one of these symptoms it is advised that you self-isolate.
What to wear
Our camps run every school Holiday so please send children prepared for any weather!
Children should be dressed appropriately in comfortable clothing allowing them to participate in active games.
All children will need a hat to protect them from the sun during outdoor activities.
Although the weather may be warm/cold please ensure your children wear appropriate outdoor activewear which they are able to comfortably move in.
Open toed shoes are not deemed appropriate footwear for camp.
We do also ask you to provide your child/children with a jumper or coat in case the weather does change and become cold outside during outdoor activities. If the weather is too bad, we will move them indoors.
What to bring!
It is very important that children continue to stay hydrated throughout the day and therefore we ask ALL children to attend with a REFILLABLE drinks bottle. Staff on camp will re-fill bottles with water at every opportunity.
During camps with hot/sunny weather, please ensure your child has their own sun cream with their name on it, that they can apply themselves throughout the day in order to protect their skin. Staff will not be able to apply sun cream, so please take time to demonstrate how to apply it correctly.
